5 Systems To Keep Your Team Organized

marble dining table

Glitter Guide contributor Leslie from Blare June is back to discuss five project management systems designed to optimize efficiency and keep your workforce organized, too!

Whether you’re a team member, manager or the head of a company, it often takes rigorous organizing, planning and continuous communication for task management to run smoothly and efficiently. Face-to-face interaction and round table discussion is irreplaceable. However, rallying the troops is becoming increasingly difficult thanks to hectic schedules and endless to-do lists.

Thankfully, due to the rise of web-based applications, we are now able to utilize an array of different online tools to help keep our teams organized and connected. Those who work from home, from an office and even those who travel for work can benefit from the five systems below. They are designed to keep your team organized and on task regardless of location, time zone or individual schedules.

  1. Trello is a free web-based project management application for organizing your work life and your personal life. This easy-to-use app works by starting a unique ‘card.’ Similar to a to-do list, a card is the identified task at hand. Within each card, team members can add comments, upload file attachments, create checklists and assign due dates accordingly. Adding new members to the team is also very simple. All you have to do is drag and drop your colleagues’ profiles into the appropriate card and divvy up the tasks within. Even if someone isn’t working on an aspect of the job, they are able to get a sense of the big picture with a single glance. 
  2. Asana is another free tool (up to 15 team members) used to maintain organization within a group. What makes this tool unique is that, in addition to creating tasks, uploading attachments and assigning due dates, you are able to further engage with your colleagues by means of a ‘like’ or a ‘thumbs up.’ This type of correspondence is similar to the functions seen on other popular and highly used social media applications. Having ongoing correspondence with your team members by the means of a thumbs up or voting for a task with a heart not only maintains communication and engagement, but also increases team morale. I mean, who doesn’t enjoy receiving a ‘like’!
  3. Slack functions as a ‘souped up’ chat forum for team members to communicate and stay up to speed with each other’s progress. It’s a free download of up to 10,000 searchable messages per month. We know all too well the magnitude of email conversations that can accumulate within a group working on a similar task. Slack is the perfect tool to have quick conversations with other members in order to stay organized and to focus on the task at hand while eliminating unnecessary emails. This app also comes with custom emojis and has a secure privacy policy. What’s not to love?
  4. Basecamp is the perfect online management tool if you are looking for simplicity and functionality. Although this application isn’t free, pricing starts at only $20 per month. It is still quite popular as a result of its unique, efficient and easy-to-use set up. This application is recommended for small- to medium-sized companies looking for a simple, straightforward interface. Another perk of Basecamp is that the tasks are available to be synced up to Google calendar or iCalender in addition to being backed up to Dropbox or Google Drive. What a tragedy it would be if all of your team’s hard work was lost in translation, right?
  5. Teamwork Projects is an online program similar to Basecamp that’s used for project and task management. What makes this tool unique is that it offers the ability to give tasks priorities and create milestones and invoices along the way. There are two options of registration, including up to two plan-free projects per month or a paid plan of $12 per month for up to five projects and 1 megabyte of storage.

Perhaps your team’s next round table meeting is the perfect opportunity to discuss and implement one of the above systems to optimize communication, efficiency and organization as work tasks and to-do lists pile up this year!

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Author: Carrie Waller

Carrie is the writer, stylist and photographer behind Dream Green DIY, and also is the features editor for Glitter Guide. Follow along on Instagram!